Owner dependence map
List what you do in a normal week. See how many hours still need you, why, and which tasks to hand off first, with the first step for each.
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How to read the result
The number at the top is the time a week the business still needs you for: the work that stops when you’re not there.
- Only me is work nobody else can do today. With my help is work someone else does, but not without you. Both count, because both stop when you step away.
- Why it still needs you splits those hours by reason: it’s in your head, it needs your judgment, it runs on your relationships, or no one is trained. Each reason has a different fix.
- Hand these off first ranks the tasks by hours a week, with work only you can do ahead of work that needs your help. Each one comes with the first step for its reason.
- The share is those hours as a part of everything you listed. List the work someone else already does too, and the share tells you how much of the week is still yours to carry.
How it’s calculated
- Hours a week for a task = times a week × minutes each time ÷ 60.
- Daily counts as five working days. Weekly counts once. Monthly counts as 12 times a year spread over 52 weeks, or about 0.23 a week.
- Still needs you = the hours of every task marked Only me or Someone, with my help. Hours a year = that × 52.
- Hand-off order = hours a week, with Only me tasks counted in full and with my help tasks at half, highest first.
What it is, and isn’t
Your own estimates, added up honestly.
It is only as good as the list. Most owners leave out the small daily things, like answering the team’s questions, and those add up fastest. It doesn’t judge whether a task should stay with you: direction, pricing, key hires and the final call on risk usually should. The guide covers what to keep.
FAQ
What should I list?
Everything you do in a normal week, including the small things: answering questions, approving spending, checking orders, fixing problems. A week of noting what you actually do beats guessing from memory.
What if a task should stay with me?
Keep it, and mark it honestly. The point is to see where your hours go. Direction, pricing, key hires and the final call on risk usually belong with the owner. The rest can be built to run without you.
How is this different from the capacity planner?
This one maps your own week, task by task. The capacity vs demand planner looks at the team: which roles have room to take that work.
Is my list saved?
Yes, in your browser on this device, so you can come back to it. Nothing is sent to us. Clearing your browser data removes it.
Want the full picture? Read Everything still runs through me, or see all the free tools.
Often used with this one
- Fractional COO check – Twelve questions and an honest answer, including “not yet”, with where it hurts most and where to start.
- Capacity vs demand planner – See which roles are full, how much to hand off or add, and when growth fills the rest.
Related guides and work
Everything still runs through me
Why it happens, what to keep, and how to hand off the rest so it stays handed off.
Read the guide Guide
How to delegate
Hand off the work without it coming back to you.
Read the guide Service
Fractional COO
An operator who takes the day-to-day off your plate and builds it to run without you.
Read →Still running through you?
Tell us what is stuck. If it’s a fit, we’ll come back with a scope.
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